Real Estate Assistant

DescriptionReal Estate Administrative Coordinator for Transactions, Listings, and Marketing.Ensure routine operations are managed and executed expertly including managing real estate transactions from contract to close, handling multiple aspects of listing coordination, and executing team marketing.Reports to: CEO and Team LeadCompensation: Salary ($31,000 – $36,500 with potential Bonus based on market)Work Hours: Monday-Friday 8:30 am to 3:30 pm (35 per week) – some evenings and weekends mostly for events with noticeLicense Status: None RequiredJob Type: Part-timeAbility to Relocate: Hinsdale, IL: Relocate before starting work (Required)Work Location: In personResponsibilitiesMain Duties and Responsibilities:xe2x80xa2 Listing Coordination – To be responsible for the processing and completing of incoming listings from pre-listing to CMA to accepted purchase agreements.xe2x80xa2 Transaction Coordination – To be responsible for the processing and completion of the purchase contract whether representing buyer or seller side to closing. Ordering and scheduling all inspections and appraisals as well as coordination of agents to be present, completion of all disclosures, contract paperwork, schedules and orchestrates closing, and more. Coordinate client gifting needs and execution.xe2x80xa2 Marketing Manager – Primarily responsible for listing marketing, agent marketing and farming, direct mailings, magazine and newspaper advertisements, social media posts, and events. Oversee provided agent marketing plan to completion- coordinating all needed parties to achieve content creation and manage to final production. Coordinate and manage details for client events. Track results for marketing efforts and collaborate to determine ROI. Consult on marketing plans for the future.xe2x80xa2 Growth – To attend seminars, trainings, and classes as necessary and desirable to improve and maintain skills, and knowledge and to keep abreast of new systems and processes that can be utilized on the team.xe2x80xa2 Keeping Files Compliant with Broker guidelines.xe2x80xa2 Communicate with all parties of the transaction by email, text, and phone.xe2x80xa2 Create Raving Fans of all parties who come into contact with the team (Buyers, Sellers, Lenders, Escrow, Closing Attorneys, and other Agents)xe2x80xa2 95% of responsibilities are to be performed independent of supervision.xe2x80xa2 Meetings – To attend planning and evaluation meetings weekly or as necessary. To maintain business practices in the Realtor’s absence.Additional Duties/Responsibilities:xe2x80xa2 Perform assigned duties in a professional, pleasant, and efficient manner.xe2x80xa2 Flexibility is important, as interruptions will be constant, scheduling can be on the fly, and priorities can shift throughout the day.xe2x80xa2 Must work well under pressure and with critical time restraints.xe2x80xa2 Demonstrate good judgment and reasoning in handling daily activities.xe2x80xa2 Demonstrate continued growth and proficiency in completing the tasks required.xe2x80xa2 Maintain the confidentiality of the company and activities of the sellers and clients.xe2x80xa2 Getting along with company managers, employees, sales associates, and clients.xe2x80xa2 Handling difficult situations tactfully.xe2x80xa2 Having regular attendance and being at a designated workstation.xe2x80xa2 Maintain a well-groomed professional appearance and mannerisms appropriate to greet clients and co-op sales associates.xe2x80xa2 Attendance at all meetings and scheduled coaching calls for admin staff.xe2x80xa2 Help the Team Lead prioritize the most important tasks and ideas.xe2x80xa2 Be strong enough to tell the Team Lead or Supervisor they need quiet time to get priorities completed.QualificationsIdeal Candidate:xe2x80xa2 Exceptional at problem-solving and anticipating needs, support drivenxe2x80xa2 Efficient with time, organizedxe2x80xa2 Detail-oriented with a growth mindsetxe2x80xa2 Must have professional communicationxe2x80xa2 Consistently shows the ability to recognize and deal with priorities